Race Day Procedures: Difference between revisions

Latest revision as of 01:48, 9 April 2025

Overview[edit]

On race day, there are a few processes and procedures we need to run through prior to the race starts to ensure everything runs smooth for the race. Whoever is assigned to race day procedures must make sure all of these procedures are completed prior to the session opening.

Procedures[edit]

Assigning Numbers in iRacing[edit]

Using the Entry List that was created for the race that week, you can then go into iRacing and assign Drivers the number for the series.

Open iRacing Application and select My Leagues.
Select Series that you will be assigning numbers in which will open a new window.
Select Roster which will show all accepted members in that series (To accept members into the league click applications and any pending applications can be accepted or rejected).
Click on the Preferred Number Column which will sort all members by lowest to highest racing numbers assigned.
Go down the entry list and compare numbers to what is assigned in iRacing. Change as needed.
Assign any driver that is not on the entry list a number greater than 100 (This will make it noticeable for Race Control during practice).
All open drivers will be assigned the open number that was registered and then re-enter their name in the "Nickname" Column followed by an * (ex. Garth Griswold*).

Once complete, go back through and double check to ensure all numbers are assigned and correct.

NOTE: In the event a newly accepted driver is accepted and enters the session prior to being assigned a number. iRacing will automatically assign them a number which could overlap and assigned number for a driver not yet in the session.

Verify iRacing Session[edit]

Prior to the session opening, we must make sure it is configured properly. If a session is misconfigured and it begins, the only way to fix it is by creating a new session. To review the session, follow the following steps:

Log into iRacing and navigate to League Sessions and click on the upcoming session (Leagues > Up Next > Top Session).
Scroll down on the pop-up window to the Session Details pane and confirm the following details:
- Session description contains stages and laps (45/90/147)
- Server = US-East-OH
- Start Time = Today's Date at 7:15 PM (Cup) / 7:30 PM (All other series)
- Admins contains all league admins.

@@ Line 1: / Line 1: @@
-Entry List Process
+==Overview==
-Crown Jewel Racing Entry list are compiled by submitting a Race Entry Form located in the google drive. Entry Forms are due on the Sunday before the race at 8:30 EST. Drivers are required to possess a valid, current Crown Jewel License authorizing the driver to race in specific series. Crown Jewel licenses are issued in one of three categories - Pro, Pro-Trial, and Amateur. Each license class has a minimum set of requirements for automatic qualification, or qualifiers that can be earned by participating in Crown Jewel-sanctioned events. Pro and Pro-Trial Licenses are allowed to race in all series. Amateur are allowed to race in Xfinity(B), Trucks (C) ARCA (D) and are not allowed in the Cup (A) Series
+On race day, there are a few processes and procedures we need to run through prior to the race starts to ensure everything runs smooth for the race. Whoever is assigned to race day procedures must make sure all of these procedures are completed prior to the session opening.
-Pro License - A-Class Oval License - +2,000 iRating or 10 Clean A Series Races in CJR Sanctioned Events
+==Procedures==
-Pro- Trail License - A-Class Oval License - =1,700 iRating or 5 Clean 5 Clean Races in B,C,D CJR Sanctioned Events OR A Series Team Owner Exemption Request
+===Assigning Numbers in iRacing===
-Amateur Licenses will be granted to any driver not meeting any of the above requirements.
+Using the [https://drive.google.com/drive/folders/1Nouy5mGlfaulA5A_yKEvDtPEavLTVWSf Entry List] that was created for the race that week, you can then go into iRacing and assign Drivers the number for the series.
+#Open iRacing Application and select My Leagues.
+#Select Series that you will be assigning numbers in which will open a new window.
+#Select Roster which will show all accepted members in that series (To accept members into the league click applications and any pending applications can be accepted or rejected).
+#Click on the Preferred Number Column which will sort all members by lowest to highest racing numbers assigned.
+#Go down the entry list and compare numbers to what is assigned in iRacing. Change as needed.
+#'''Assign any driver that is not on the entry list a number greater than 100''' (This will make it noticeable for Race Control during practice).
+#All open drivers will be assigned the open number that was registered and then re-enter their name in the "Nickname" Column followed by an * (ex. Garth Griswold*).
-ENTRY PROCESS
+Once complete, go back through and double check to ensure all numbers are assigned and correct.
-. TEAM OWNERS OR OPEN DRIVERS SUBMIT ENTRY FORM (https://docs.google.com/forms/d/1pdjR5qfO_rqnNNh8-j_lOSOA4ssZqVmx8L8DBzx_sz4/edit)
+'''NOTE:''' In the event a newly accepted driver is accepted and enters the session prior to being assigned a number. iRacing will automatically assign them a number which could overlap and assigned number for a driver not yet in the session.
-. ALL ENTRY FORMS ARE SUBMITTED TO THE CROWN JEWEL RACING ENTRY SPREADSHEET (https://docs.google.com/spreadsheets/d/1opmrm1j74a0mWMM77zKnHEmq2dTrUCZV4XY-KRcTQh8/edit?gid=213110218#gid=213110218)
+===Verify iRacing Session===
+Prior to the session opening, we must make sure it is configured properly. '''If a session is misconfigured and it begins, the only way to fix it is by creating a new session.''' To review the session, follow the following steps:
-            -SHEET 1- ENTRY FORMS, SHEET 2 - DRIVER LICENSE APPLICATION, SHEET 3- OPEN CAR LICENSE REGISTRATION, SHEETS 4-7 TEAM GRID FOR RESPECTIVE SERIES WITH NUMBERS ISSUED
+#Log into iRacing and navigate to League Sessions and click on the upcoming session (Leagues > Up Next > Top Session).
-. TO CREATE ENTRY FORMS
+#Scroll down on the pop-up window to the ''Session Details'' pane and confirm the following details:
+#*Session description contains stages and laps (45/90/147)
-            a. https://drive.google.com/drive/folders/1Nouy5mGlfaulA5A_yKEvDtPEavLTVWSf
+#*Server = US-East-OH
-            b. Select Series
+#*Start Time = Today's Date at 7:15 PM (Cup) / 7:30 PM (All other series)
-            c. Right click last weeks entry form and select make a copy, right click the copied file and rename file with current weeks race name and race track then open file.
+#*Admins contains all league admins.
-            d. Using the CJR Entry Spreadsheet filter by series for entry form then by Franchised and Open Entry. Complete Franchise Entries first.
+#
-            e. Once the Entry is inputted in the entry list, highlight that cell to signify that car and driver were entered.
-            f. Drivers that are declared points from another series will be identified by inputting (i) after their name on the Entry List. Open drivers are identified with a * after the Number (54*)
-            g. Any Franchised Drivers that not submit the entry form on time or conduct driver swaps after the deadline will be highlighted in red font.
-            h. Open Entries that perform driver swaps after entry time will also be highlighted in red font. Open entries received past deadline will not be accepted to race.
-. UPON COMPLETION OF ENTRY FORM, GO TO FILE --> DOWNLOAD --> PDF --> SAVE FILE AND POST IN DISCORD/RACING/LEAGUE ANNOUNCEMENTS
-. COMPLETE FOR TRUCKS, XFINITY, AND CUP SERIES
-ASSIGNING DRIVERS NUMBERS IN iRACING
-Using the Entry List (https://drive.google.com/drive/folders/1Nouy5mGlfaulA5A_yKEvDtPEavLTVWSf) that was created for the race that week, you can then go into iRacing and assign Drivers the number for the series.
-. Open iRacing Application and select My Leagues.
-. Select Series that you will be assigning numbers in which will open a new window.
-. Select Roster which will show all accepted members in that series. (To accept members into the league click applications and any pending applications can be accepted or rejected)
-. Click on the Preferred Number Column which will sort all members by lowest to highest racing numbers assigned.
-. Go down the entry list and compare numbers to what is assigned in iRacing. Change as needed.
-. ANY DRIVER NOT ON THE ENTRY LIST WILL BE ASSIGNED A NUMBER GREATER THAN 100 IN THE IRACING LEAGUE ROSTER (This will make it noticeable for Race Control during practice)
-. All open drivers will be assigned the open number that was registered and then re-enter their name in the "Nickname" Column followed by an * (example-Garth Griswold*)
-Once complete- go back through and double check to ensure all numbers are assigned and correct.
-NOTE In the event a newly accepted driver is accepted and enters the session prior to being assigned a number. iRacing will automatically assign them a number which could overlap and assigned number for a driver not yet in the session.